Event:2014/09/29 Communication Committee Mtg

Details

• 7:30pm in sudo room.
• Participate virtually via https://pad.riseup.net/p/omnicomms

OmniComms Mtg 9/29/14

Attendees

• Yar, Jenny, Niki

Agenda

• New mailing lists and email server are set up - how to proceed?
  • https://omnicommons.org/lists
• New domain and scrubbing the site to change 'Omni Collective' to 'Omni Commons'
• New calendar and event booking system
  • http://cal.omni-oakland.org
  • http://booking.omni-oakland.org
    • switch to reserve.omnicommons.org?
• Weekly newsletter

Mailing Lists

• Ballroom vs Booking - how to balance transparency and privacy?
  • Private Booking list that the forms go to
• Omnilogistics becomes...?
  • Omni-discuss, omni-consensus (for proposals), omni-confidential (for things like inspection details or talking about potential new groups without being overheard)
    • Add a footer disclaimer to omni-confidential, eg 'We recognize that email communications can occasionally be taken out of context. If you've received this email from an address other than omni-confidential@lists.omnicommons.org...
• How to migrate folks to the new system
  • Subscribe everyone to Announce and announce the new lists
    • Will have the double effect of encouraging those on the fringes to join working groups!
  • Send an invite to each of the existing lists
• How to mitigate trolls and encourage real discussion and work
  • Welcome email articulating best practices, like: 1) how do-ocracy works (if you request something to be done, you've just volunteered), 2) providing proper context [links to wiki documentation, relevant archived threads, etc], and 3) how to just view the archives
• What happens to the old lists?
  • Put the archives on a private list that only previous list members can view
  • OR, keep everyone subscribed and include a link to a list's riseup archives in the new archive page
  • Moderate all emails henceforth so we don't have double-lists

Action Items

• Footer disclaimer to omni-confidential (Jenny)
• Delete logistics, create discuss [yar]
• Subscribe everyone on omnilogistics to Announce [yar]
• Welcome email [jenny & yar]
• Put links to old archive [jenny]
• Follow up with working groups [jenny and yar]
• Subdomains -> Subdirectories [jenny and yar]
• Design for booking/reservation site [you? contact Jenny]
• Update form for booking/reservation site [you comfortable with php forms? contact Jenny]
• Import BAPS calendar to new calendar [jenny]
• Request descriptions of spaces from the list, including specifically: capacity, square footage, possible/general usages, available amenities, find a nice photo of each space [jenny]

Omni Mailing Lists Welcome Email

Hi and welcome to the digital incarnation of the Omni Commons! We're excited to announce our public deployment of our self-hosted mailing list server. You can now easily subscribe (or unsubcribe!) from a variety of Omni mailing lists at https://omnicommons.org/lists We invite you to create mailing lists for your projects, however off-the-wall, at the aforementioned URL. Some guidelines for posting to our mailing lists:

• If you suggest it, you've just volunteered to help make it happen! We love do-ocracy, and encourage people to spearhead the implementation of ideas they have while in the space.
• Please, always assume good faith especially when offering constructive criticism. We are all in this together!
• Provide context in discussions by linking to previous posts and archived documentation.
• You can view our soon-to-be-deprecated-yet-

preserved list archives, soon, via a link on each list's archival page. You can view and sign up for our new mailing lists at the following address: http://omnicommons.org/lists Please sign up for any working groups you feel inclined to participate in!